Status tracking for multi-step work
Your clients see every step. You stop answering “Where is my file?”
Etapra gives every job its own tracking page, like a parcel tracker for paperwork. Set up your stages once, move a job forward in one tap, and your client gets an email at every step.
No app to install. No login for your clients. Just a private link.
- Documents receivedCompleted
- Certified translationCompleted
- Ministry of Foreign Affairs legalizationScheduled · Thursday morning
- Embassy legalizationUpcoming
- Awaiting embassy approvalThe embassy sets the timing
- Shipping to youCourier and tracking number appear here
An example page. The business and the job are made up.
The problem
The phone call that interrupts everything.
Official processes take weeks. Clients get anxious and call, text and email to ask where things stand.
Much of the waiting happens at ministries, embassies, courts and agencies. Out of your hands, but still your phone that rings.
Every “just checking in” costs you focus. Etapra answers it before it is asked.
How it works
Set it up once. After that, every client just gets a link.
Describe your workflow
Name the stages your work goes through, such as “Translation”, “Notary”, “Apostille” or “Filed with the court”, and save them for each service you offer.
Open a job, send the link
Each job gets its own private tracking page. Your client opens it on any phone or computer: no app, no account, no password.
Move it forward in one tap
When a stage is done, move the job on. You see the email before it goes out, and your client's page updates at once.
Features
Built for work that moves through offices you don't control.
Your stages, your words
A legalization, a visa petition and a court case don't look alike. Each service gets its own workflow, and you can adjust any single job.
Scheduled, not just “pending”
Add appointment dates to upcoming stages. Clients see exactly when the next step happens, the detail that calms them most.
Honest waiting stages
Mark when a file is with a ministry, embassy, court or agency. Clients see where the wait really is, not a job stuck on your desk.
Every client in their language
Show each client their page and emails in their own language, English, Spanish, Arabic, Turkish and more, while you work in yours.
Documents nobody collects
When documents wait for pickup, Etapra sends the reminders and tells you when the pickup period has ended.
See who checked
Know when a client last opened their page, so you can tell “they know” from “they haven't looked”.
Who it's for
If your clients wait on paperwork, they will love Etapra.
Immigration law firms
Keep clients informed from document collection to decision, without a status call every week.
Law firms
Show clients where their case stands, from filing to hearing to judgment, in plain words.
Work permit and HR consultancies
Give employers and candidates one link each that shows where every application stands.
Translation and legalization agencies
Show every stage from translation to notary, apostille, embassy and shipping.
Any multi-step service
Tax filings, permits, licensing, certifications: if the work has stages, Etapra can show them.
Become a founding business.
Etapra is in its pilot phase. We review every application and set up your account with you. Founding businesses keep a permanent discount.